> ## Documentation Index
> Fetch the complete documentation index at: https://support.caleido.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Create a journal entry

> Create a manual journal entry in Caleido to correct or reverse a booking, with automatic counter entries and VAT, and edit or delete it later from the Manual entries tab.

A journal entry lets you correct your figures in Caleido without waiting for a fix in the accounting system, for example to reverse a wrong booking or move a cost to another account. Caleido starts the entry from the transaction you select, copies its lines with the amounts reversed and keeps the user-set dimensions. The entry must balance before you can save it.

> [!NOTE]
>
> Journal entries are stored in Caleido only. They are not sent back to your accounting system.

## Create a journal entry

**1. Select the source transaction**

Open the **General ledger report** or the **List view** of a report and select one or more lines of the transaction you want to correct.

**2. Open the journal entry**

Click **Actions** and select **Create journal entry**. In the **List view** it is under **Add** > **Create journal entry**. You can also right-click a single line and select **Create journal entry**.

**3. Check the header**

The **Create journal entry** window shows the **Source entry** it was created from. Check the **Date**, which defaults to the source date, and the **Description**, which is required. Set the **Status** and the **VAT basis**: **Gross** or **Net**.

**4. Edit the lines**

Every line of the source transaction is copied with its sign reversed. Change the **Account**, **Counterparty**, **Debit** or **Credit** entry, the amounts, the **VAT %** and **VAT code**, the **Memo** and the **Dimension label** as needed. Use **Add row**, **Duplicate** and **Delete** above the lines, and drag a row to reorder it.

**5. Balance and save**

The summary shows the **Debit / Credit** totals and the VAT calculation. When the entry is out of balance, click **Balance entry** to add a balancing line. Then click **Save**, or **Save and create new** to start another entry with the same date, description and settings.

### Automatic counter entries

Turn on **Automatic counter entry** above the lines to let Caleido add the opposite side for you. When you finish a line and press Enter in its **Memo**, Caleido adds a counter line beneath it on your **Balancing difference** key account. Confirm the account of the counter line by clicking it and pressing Enter before you save.

Automatic balancing needs the **Balancing difference**, **Trade receivables** and **Trade payables** key accounts. Set them in **Settings** > **Key accounts**.

### What you can't save

**Save** stays disabled, and a tooltip tells you why, when:

* debit and credit don't balance
* the description is missing
* no line has an amount, or a line with an amount has no account
* a balance sheet line has a profit and loss dimension
* an automatic counter line is not confirmed yet

## Find, edit or delete a journal entry

1. Open the **General ledger report** and select the **Manual entries** tab. It lists the journal entries made in Caleido.
2. Select the lines of one entry.
3. Click **Actions** and select **Data** > **Edit journal entry**.
4. Make the changes and click **Save**, or click **Delete** to remove the entry. Deleting doesn't affect the original transaction.

If you close the window with unsaved changes, Caleido asks whether to save or discard them.

## Related pages

* [Use the general ledger and journal](https://support.caleido.io/guides/transactions/general-ledger.md)
* [Link payments to accruals](https://support.caleido.io/guides/cash-flow/link-payments-to-accruals.md)


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