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With a bank connection, Caleido reads balances and transactions straight from your bank. They become the opening cash for your direct cash flow and forecasts, and you can review them next to your invoices on the AR&AP page.

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Connect your bank

  1. Click your name at the bottom of the sidebar and select Settings.
  2. Under Data, select Integrations.
  3. Find Enable Banking and click Connect.
  4. In Select your bank, choose the country and user type (Business or Personal), search for your bank and select it.
  5. Sign in to your bank and approve the connection. You return to Caleido when it is done.
The connected bank shows its status, accounts, Last sync and Expires date. Bank consents expire after a while. When that happens, click Reconnect. To connect another bank, click Add bank. Once a bank is connected, the Banking group appears in Settings.
  1. In Settings, select Bank accounts.
  2. Click Add bank account.
  3. Enter a Name, choose the Bank account and the Bookkeeping account it matches in your chart of accounts.
  4. Save.
  5. Turn on Include in cash available for each account that should count towards your available cash.
Caleido uses the balances of the accounts with Include in cash available on as the opening cash in the direct cash flow and in the AR&AP cash flow. To edit a link, click the edit icon. To remove it, click the x.

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Add overdrafts and liquid funds

  • Overdrafts: in Settings, select Overdrafts and click Add overdraft. Enter a Name, choose the Bank account and enter the limit Amount. Turn on Include in cash available if the limit should count as available cash
  • Liquid funds: in Settings, select Liquid funds and click Add liquid fund. Enter a Name and choose the Bookkeeping account, for example a money market fund you can turn into cash quickly
In the Builder, the Bank section has rows for Cash available, Bank balances, Overdraft limits and Liquid funds, so you can show them in your own report templates. See Edit a report.

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View bank balances and transactions

With a bank connection, the AR&AP page has two extra tabs:
  • Bank transactions lists every transaction read from your bank, grouped by bank account
  • Bank balances lists the balances your bank reported, by date and balance type
Set the period with the date picker at the top of the page. Open the filter panel with Actions > Modify > Filter…:
  • Bank account: show one or more accounts only
  • Balance type (Bank balances tab): for example Closing booked or Closing available
  • Generated (Bank balances tab): Reported only shows balances from the bank, Generated only shows balances that Caleido calculated backwards from your bank transactions for days the bank didn’t report
To export the list, click Actions > Export and choose Export to Excel or Export to CSV.