Data and bookkeeping
| Term | In the app | Meaning |
|---|---|---|
| Actuals | Actuals (ACT) | Figures from your bookkeeping. See Actuals, budgets and forecasts |
| Transaction | Transaction | One voucher or entry, imported from the accounting system or added in Caleido. See Use the general ledger and journal |
| Transaction line | Transaction line | One line of a transaction, with an account, an amount, a counterparty and dimension items |
| Counterparty | Counterparty | The customer, supplier or employee of a transaction or budget item |
| General ledger | General ledger | All transactions grouped by account. See Use the general ledger and journal |
| General journal | General journal | All transactions in date order |
| Journal entry | Add journal entry | An entry you add in Caleido, for example a correction or a reversal. See Create a journal entry |
| Payment date | Payment date | When money actually moved. The direct cash flow uses it. See Direct cash flow |
| Accrual | Accrual | An entry booked to a balance sheet account before it is paid. See Link payments to accruals |
| Integration | Integrations | The connection to your accounting system or bank. See How Caleido works |
| Key accounts | Key accounts | The default accounts Caleido uses for budgeting, such as cash in bank and cost accruals |
Statements and mapping
| Term | In the app | Meaning |
|---|---|---|
| Profit & loss | Profit & loss | The income statement |
| Balance sheet | Balance sheet | Assets, equity and liabilities at a point in time |
| Direct cash flow | Cash flow | Cash in and out by type, built with the direct method. See Direct cash flow |
| Account mapping | Account mapping | Where each account belongs in the statements. See Map accounts to the statements |
| Cash flow mapping | Cash flow mapping | Where each account’s debit and credit movements belong in the cash flow. See Map accounts to the cash flow |
| Bank balances | Bank balances | Balances read from your bank. See Connect bank accounts and view bank balances |
| Cash available | Cash available | The balances of the bank accounts and overdraft limits you include in available cash |
| Liquid funds | Liquid funds | Other funds you count as cash, such as money market investments |
Dimensions and labeling
| Term | In the app | Meaning |
|---|---|---|
| Dimension | Dimension | A way to group data, such as department, product or project |
| Dimension item | Dimension item | One value of a dimension, such as Sales team or Product A |
| Labeling | Label | Attaching dimension items to transaction lines. See Label data on a report |
| Labeling rule | Labeling rules | A rule that labels matching transaction lines automatically. See Automate labeling with rules |
| Split | Split | Dividing a transaction line between several dimension items by percentage |
Reports
| Term | In the app | Meaning |
|---|---|---|
| Report template | Report template | The rows of a report and their order. See Edit a report template |
| Builder | Builder | Where you create and edit report templates |
| Library | Library | Ready-made report templates, charts and column presets. See Use the report library |
| Formula | Formula | A calculated row, for example a margin or a ratio |
| Subtotal | Subtotal | A row that sums the rows above it |
| Columns | Columns | What data each column of a report shows. See Set up report columns |
| Column preset | Column preset | A saved set of columns you can apply to any report |
| Cadence | Cadence | The period length of the columns: week, month, quarter, half-year or year |
| Date range | Date range | The periods a report shows, set separately for actuals and budget. See Set the report date range |
| Number formatting | Number formatting | Decimals, units and signs of the numbers. See Format numbers in a report |
| List view | List view | The transactions and budget items behind the selected cells. Opens with Ctrl+Enter (Cmd+Enter on Mac) |
Budgeting
| Term | In the app | Meaning |
|---|---|---|
| Budget | Budget (BUD) | A named plan made of budget items. See Create a budget |
| Budget item | Budget item | One planned item, such as rent or a salary, that generates budget figures with double-entry logic. See Edit budget items |
| Budget panel | Budget panel… | Where you create budgets and set their details |
| Overview | Overview | The panel that lists and edits the budget items behind the selected cells. Opens and closes with Ctrl+Shift+Enter (Cmd+Shift+Enter on Mac) |
| Inline budgeting | Not named in the app | Typing budget and forecast values straight into report cells, which creates or changes budget items. See Budget in the report grid |
| Field helper | Field picker settings (its settings) | The popup under a budget or forecast cell where you set budget item fields by typing. Opens with Arrow down while editing, or M. See Budget in the report grid |
| Apply | Apply | Saves the typed cell value and the field changes in the field helper |
| Auto-save | Auto-save | A field helper setting that saves field changes when you move to another cell, without Apply |
| Fill handle | Not named in the app | The corner of a selected budget cell that you drag to copy its value to other periods |
| Budget item series | Budget item series | A recurring budget item, which has a value in each of its periods |
| Series change scope | Apply change to series | The choice of whether a change to a recurring series applies to This period only, This and following periods or All periods |
| Multiple budget items | Multiple budget items | The window that opens when you type into a cell that is the total of several budget items, where you choose to add, replace or delete |
| Default budget | Set as default | The budget that opens first. See Manage budgets |
| Locked budget | Lock budget | A budget that can’t be edited until it is unlocked |
| Model end | Model end | How far ahead a budget’s recurring items are generated |
| Forecast | Forecast (FCT) | Actuals for past periods joined with the budget for future periods. See Actuals, budgets and forecasts |
| Scenario | Scenario | A what-if version on top of a budget. See Plan with scenarios and investments |
| Investment | Investment | A set of new budget items you can move between budgets |
| Variables | Variables | Default values for budget calculations, such as VAT rates and payment terms |
| Contracts | Contracts | All recurring budget items of a budget in one list, such as salaries, rents and sales contracts. See Manage contracts |
| Loan calculator | Loan… | Builds a loan repayment schedule into the budget. See Budget a loan with the loan calculator |
| Depreciation schedule | Depreciation… | Plans asset depreciation into the budget. See Budget asset depreciation |
Search
| Term | In the app | Meaning |
|---|---|---|
| Global search | Search anything… | The search box in the top bar that finds any object and runs actions on it. Opens with Ctrl+K (Cmd+K on Mac). See Find anything with global search |
| Favorites | Favorites | Objects, object types and actions you have pinned to the top of the global search list |
| Related items | Open related items | Browsing into an object in global search, for example every transaction, invoice and budget item of a counterparty |
Receivables and payables
| Term | In the app | Meaning |
|---|---|---|
| Receivables & payables | Receivables & payables | Open sales and purchase invoices. See Review receivables and payables |
| Accounts receivable | Accounts receivable | Sales invoices your customers haven’t paid yet |
| Accounts payable | Accounts payable | Purchase invoices you haven’t paid yet |
| Aging report | Aging report | Open invoices grouped by how many days they are past due |
| Expected payment date | Expected payment date | When an open invoice is expected to be paid, used in the cash flow forecast |
Workbooks
| Term | In the app | Meaning |
|---|---|---|
| Workbook | Workbook | Your own collection of tabs with reports, charts and pages. See Create a workbook |
| Tab | Tab | One sheet of a workbook or report page |
| Element | Element | A card on a tab: a table, chart, KPI card, gauge or title. See Add elements to a tab |
| Chart editor | Chart editor | Where you build charts. See Build a chart |
| Chart tab | Chart tab | A tab that shows one chart full size |
| KPI card | KPI card | An element that shows one key figure |
| Curated workbook | Curated | A ready-made workbook from Caleido that you can use as your own copy |
| Shared workbook | Shared | A workbook everyone in your organization can see. See Share a workbook |
| Version | Save as version | A saved snapshot of a workbook you can switch back to |